What Is a Formal Meeting?

Meetings that are formal can be held in person or on the internet. They are a gathering of individuals who have come together to discuss one topic. These meetings are usually organized and adhere to strict rules of order. They also have pre-planned topics and clearly defined goals. To be considered official meetings, they typically require a notetaker, as well as an agenda. Additionally, formal meetings require detailed minutes of meetings which are exact transcriptions of the discussions during the meeting. These are later made available to all for reference later.

Participants are given the opportunity to freely engage in discussions, debate the pros and cons of various choices, and share their views in a bid to reach a consensus which is best for their company. These meetings usually boardroomrecords.com result in major decisions that affect the entire organization.

To ensure that a formal meeting stays on task the moderator or facilitator is usually entrusted to act as an organizer and keep the discussion focused on the matter in hand. It is a good idea to determine how the discussion will proceed at the beginning of the meeting. For instance, if participants are speaking in turns it is important to determine the length of time that each person must speak for and agree on rules like setting up a clock or a timer so that people can stay on the right track. Additionally, it’s beneficial to send attendees an email after the meeting that summarizes what was discussed and also outlines the next steps or important deadlines.

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